Compacting pst files outlook 2000

The item is still in the PST, but unrecoverable because Outlook has no idea where it is without the pointer in the index. The space the item takes up is called "whitespace". When you Compact a PST, the item is finally removed permanently and the whitespace is recovered, often shrinking the PST by many megabytes.

If the Deleted Items folder contained a lot of messages, Outlook may begin compacting the PST immediately and the items will be deleted forever within a few minutes. DS3, why is it from your post I get the impression you have been asked several times to recover deleted email messages from Outlook?

At least veritas plugins make backing up the IS relatively easy. Go to make a new profile, choose the PST you want to compact. On this properties page it has a copact button, so compact it. Once its compacted, click cancel and do not make a new account. Because the. To reduce the size of the. Use Windows Explorer or My Computer to copy the file that you noted in step 8.

You can copy the file to another location on the hard disk drive or to any kind of removable storage media, such as a floppy disk, a CD-ROM, a portable hard disk drive, a magnetic tape cassette, or any other storage device. If you use Outlook with a Microsoft Exchange Server, you must know where the data is stored in order to back it up. The default delivery and storage location for Outlook data is the Exchange Server mailbox. The Exchange Server administrator typically handles backups of the mailboxes on the server.

However, some Exchange Server administrators store Outlook data in a. This option might be unavailable on some networks. The network administrator might have removed this option to protect the account information. If you do not see the Email Accounts option, contact the network administrator for help. Look at the Deliver new email to the following location option.

If the option contains the word Mailbox followed by an email name, Outlook stores data in folders on the Exchange Server. Contact the Exchange Server administrator for more information about how backups are handled.

If the field contains the words Personal Folder or the name of a set of personal folders or. To back up the data, go to the How to make a backup copy of a. If you want to back up only a part of your Outlook data, you can create a new backup. This is also known as exporting. For example, you might want to use this section if you have important information in only some folders and you have other, less important items in much larger folders. You can export only the important folders or contacts and omit folders such as Sent Mail.

Folder design properties include permissions, filters, description, forms, and views. If you export items from one. You can use the backup copy of your. Everything that is saved in the. Type the path and the name of the. Under Options , we recommended that you select Do not import duplicates , unless you want the imported information to replace or duplicate items that are already in Outlook.

Select the folder that you want to import. To import everything in the. The top folder usually Personal Folders , Outlook Data File , or your email address is selected automatically. Include subfolders is selected by default. All folders under the folder selected will be imported. If the. When you copy the. If this attribute is selected, you might receive the following error message:. The specified device, file, or path could not be accessed. It may have been deleted, it may be in use, you may be experiencing network problems, or you may not have sufficient permission to access it.

Close any application that uses this file and try again. Before you post, please note the dates of the posts. He might not be using the same computer! Thanks mohitstellar and also welcome to MG. I was surprised to get an email alert on this thread. I long since then got a new computer that is now quite old and have been using Outlook forever and understand. Thanks anyway for posting. I appreciate the spirit of your response.. And this unused space can turn into a significant portion of the total size of the PST file over time.

The best way to deal with an oversized PST file is to remove all the unused space from it. In this way, you can successfully reduce PST file size and increase the Outlook performance. However, you should try an easy manual trick first. Microsoft Outlook has a built-in Compact feature that can help you compact PST file without requiring any 3rd party software. Before you can compact PST file size, you need to manage the size of your Outlook mailbox.

The Mailbox Cleanup tool is used to view the size of your mailbox and individual folders. You can also archive older items to an archive Outlook Data File. Follow these simple steps:. Now you need to compact PST file. And to do that, follow these simple steps:. Once the process will be successfully completed, you can check the PST file size. Being a safe application, it causes no alteration to the original PST files. Below are the most prominent features of this software:.

Before purchasing the full version of PST Compress tool, you must download the demo version for free evaluation. By using the demo version, you can save first 25 email items from each mailbox folders of the selected PST file s. An oversized PST file can cause serious troubles for Outlook users. It not only causes Outlook performance issues but also mailbox corruption which may lead to data loss situation. Rachel Williams is a true tech geek and fond of writing about new technology and Troubleshooting email client errors.

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